Accounting Manager

Position Summary:

The Accounting Clerk Assistant is primarily responsible for keeping financial records updated and preparing reports. The ACA will also run accounting software programs (e.g. QuickBooks) to process business transactions, disbursements, expense vouchers and receipts.

Essential Duties and Responsibilities:

To perform this job successfully, an individual must be able to perform the following satisfactorily; other duties may be assigned.

An employee in this position may be called upon to do all of the following essential functions. These examples do not include all of the functions which the employee may be expected to perform.

• – maintaining filing systems
• – photocopying, scanning and faxing
• – sending emails using MS Outlook
• – preparing and sending outgoing mailings and packages
• – typing documents and correspondence
• – checking and entering data
• – updating and maintaining databases
• – Posting open invoices
• – Review all invoices for accuracy and appropriate documentation prior to processing
• – Vendor research/research of transactional history before posting new invoices
• – Prepare and process electronic payments
• – Process Check Requests
• – Process employee reimbursements and approval verification
• – Will assist in verifying weekly AP aging
• – Match invoices to checks
• – Obtain all signatures for checks and Invoices when needed
• – Distribute checks accordingly
• – Create Check Register with notes for distribution to the appropriate departments
• – Filing and scanning of financial & confidential legal documents
• – Vendor setup & maintenance
• – Maintain Vendor profiles
• – Will assist in reconciling vendor statements, research and correct discrepancies
• – Correspond with vendors and help respond to inquires
• – Will assist with general clerical work

Competencies: To perform the job successfully, an individual should demonstrate the following.

Dependability, Reliability & Responsibility – Dependable, responsible contributor committed to excellence and success, meet attendance and punctuality guidelines, responds to requests for service and assistance, takes responsibility for own actions.

Planning & Organization – Results-driven achiever with exemplary planning and organizational skills, prioritizes and plans work activities, sets goals and objectives, uses time efficiently, along with a high degree of detail orientation.

Quality – Applies feedback to improve performance, demonstrates accuracy and thoroughness, display commitment to excellence, looks for ways to improve and promote quality, monitors own work to ensure quality.

Use of Technology – Adapts to new technologies, demonstrates required skills, keeps technical skills up to date, troubleshoots technological problems, and uses technology to increase productivity. Skilled in QuickBooks and Microsoft Office Suite (Outlook, Excel, Word, PowerPoint) (required)

Customer Service – Displays courtesy and sensitivity, manages difficult or emotional customer situations, meets commitments, responds promptly to customer needs, and solicits customer feedback to improve service.

Communications – Exhibits good listening and comprehension, expresses ideas and thoughts in written form, expresses ideas and thoughts verbally, keeps others adequately informed, selects and uses appropriate communication methods.

Qualifications: To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Education/Experience:
High school diploma or general education degree (GED) (required); Three year experience and/or training in a corporate environment.

Language Ability:
English/Spanish; Read and interpret documents such as safety rules, operating and maintenance instructions, and procedure manuals. Write routine reports and correspondence. Speak effectively before groups of customers or employees.

Analytical & Research Skills:
Deals with your ability to assess a situation, seek multiple perspectives, gather more information if necessary, and identify key issues that need to be addressed.

Flexibility, Adaptability, & Managing Multiple Priorities:
Ability to manage multiple assignments and tasks, set priorities, and adapt to changing conditions and work assignments.

Positive Attitude/Motivation/Energy/Passion:
Energetic performer consistently cited for unbridled passion for work, sunny disposition, and upbeat, positive attitude.

Reasoning Ability:
Apply common sense understanding to carry out instructions furnished in written, oral, or diagram form. Deal with problems involving several concrete variables in standardized situations.

Computer Skills:
Proficient in Microsoft Excel, Microsoft Outlook, Microsoft Office, and Adobe Acrobat.

Work Environment: The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The noise level in the work environment is usually moderate.

Physical Demands: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Specific vision abilities required by this job include Close vision, Distance vision, Peripheral vision and Ability to adjust focus. While performing the duties of this Job, the employee is regularly required to talk or hear. The employee is frequently required to sit; use hands to finger, handle, or feel and reach with hands and arms.

Expert MRI provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, sex, national origin, age, disability or genetics. In addition to federal law requirements, Expert MRI complies with applicable state and local laws governing nondiscrimination in employment in every location in which the company has facilities. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training.